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Travel and Expense - Fiscal Year-End
If you are...
Traveling Now - June 13

OAKS Travel and Expense is available...

Travel Authorizations
  • Create your travel authorizations prior to your travel date
  • Remind your supervisor to approve travel authorizations by Wednesday, June 13 - if not approved by that date, they will be deleted from OAKS and will need to be recreated on or after July 2
  • Travel authorizations approved by June 13 will not be deleted
Expense Reports
  • Create your expense reports by June 13 for all completed travel
  • Remind your supervisor to approve expense reports by Wednesday, June 13 - if not approved by that date, they will be deleted from OAKS and will need to be recreated on or after July 2
  • Expense reports approved by June 13 will not be deleted
If you are...
Traveling June 14 - 30

OAKS Travel and Expense will not be available...

Travel Authorizations
  • Create your travel authorizations and obtain your supervisor's approval by June 13 - if not approved, they will be deleted from OAKS and will need to be recreated on or after July 2
  • Travel authorizations approved by June 13 will not be deleted
  • For emergency travel, create your travel authorizations on or after July 2
Expense Reports
  • Create your expense reports on or after July 2
  • For emergency travel, create your expense reports on or after July 2
Starting to Travel July 1st and Beyond

OAKS Travel and Expense will be available July 2. You should take the following actions as needed:

Travel Authorizations and Expense Reports
  • Create your travel authorization and expense reports for any future travel
  • Create your travel authorization and expense reports that you may have been holding prior to July 2
  • Recreate any deleted travel authorizations and expense reports

 

Fiscal Year-End FAQs